Ausbildung Application Tracker
Track every Ausbildung application — employer, portal, German level, documents, status and follow-ups — in one spreadsheet built for 30–50 applications.
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What's inside
What you get
- An 11-column tracker: employer, profession, city, source portal, date applied, German level, documents sent, status, follow-up date, contact person and notes.
- Three worked example rows (nursing, electronics, hospitality) showing exactly how to fill each field, plus blank rows ready to use.
- A clear status flow — Applied → Interview → Offer / Rejected — so you always know where each application stands.
- A second 'How to use & status legend' sheet explaining every column and every status.
- A named list of where to find openings: ausbildung.de, the Bundesagentur Jobbörse, Make it in Germany, Lehrstellenbörse, IHK and company pages.
- Follow-up dates built in, because internationals typically need 30–50 applications to land a place.
How to use it
Make it yours in four steps
- 1
Gather your openings
Search ausbildung.de (English interface), the Bundesagentur für Arbeit Jobbörse, and company career pages. Copy the exact German job title and employer name for each.
- 2
Log every application the day you send it
Add a row with the portal, date, German level required and the documents you sent, then set the status to 'Applied'.
- 3
Set a follow-up date
About two weeks after applying with no reply, follow up politely with the named contact person. Update the status as interviews and offers come in.
- 4
Apply broadly
Acceptance rates for internationals are low, so keep the pipeline full — 30–50 applications is normal. An offer (Ausbildungsvertrag) is your key visa document.
Keep going
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Questions about this template
The main portals are ausbildung.de (which has a full English interface), the Bundesagentur für Arbeit Jobbörse (arbeitsagentur.de), and Make it in Germany. Also check Lehrstellenbörse, the IHK Lehrstellenbörse, and company career pages directly, since many employers advertise training places on their own websites.
Plan for 30–50. Acceptance rates for international applicants are lower than for locals, and Germany has tens of thousands of unfilled training places, so applying broadly across employers and cities meaningfully improves your odds. Tracking each one keeps follow-ups from slipping.
B1 is the usual minimum, and healthcare and customer-facing roles typically require B2. Some technical fields accept A2 to start. Always state your real level honestly in your application, along with your plan to reach the required level.
Usually a Lebenslauf (German-style tabular CV), a tailored motivation letter, your school or secondary certificates with certified German translations, and your German language certificate. Some employers also ask for references. Send exactly what each listing requests.
You receive a signed Ausbildungsvertrag (training contract). This is the central document for your Ausbildung visa, and your monthly training salary usually counts toward proof of funds — often reducing or removing the blocked-account requirement. Confirm the current rule with the German embassy handling your case.
- Ausbildung vacancy database (Ausbildungssuche) — Bundesagentur für Arbeit (Federal Employment Agency) (official)
- Vocational training & training pay (Ausbildungsvergütung) — BIBB — Federal Institute for Vocational Education and Training (official)
- Make it in Germany — official government portal — German Federal Government (BMAS / BMWK) (official)
Figures are checked against these sources and reviewed each application intake. Last verified: 2026-07-20. Always confirm the current rule for your case with the official source before you act.
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